Job Description

Part-time Executive Virtual Assistant to Founder/CEO

Team Delegate, LLC is looking for a proactive, tech-savvy Executive Virtual Assistant to directly support our Founder and CEO. This is a part-time, remote contractor role starting at 10–20 hours per week, with the potential to grow over time. As a trusted support partner, you’ll play a key role in keeping operations running smoothly and enabling our CEO to focus on high-level strategy.

Team Delegate is a premier executive virtual assistant firm that has been serving CEOs and entrepreneurs through its agency model for the past six years. With a foundation built on nearly two decades of industry experience, we are committed to delivering top-tier support and helping our clients thrive.

Responsibilities:

• Maintain confidential files, documents, and information with the highest level of discretion
• Conduct research and prepare reports, presentations, or briefings
• Proactively manage and optimize a busy calendar, including scheduling meetings, appointments, and travel 
• Serve as a liaison with internal and external stakeholders
• Screen, organize, and respond to emails, flagging priorities and drafting replies as needed
• Anticipate needs and provide thoughtful solutions before problems arise
• Update and format the monthly newsletter using provided content
• Publish and format blog posts with supplied copy
• Create and maintain organized spreadsheets for tracking and analysis
• Assist with planning and technical setup for webinars and virtual events

Key Attributes:

• Experienced: 3+ years of experience as an Executive Assistant supporting a senior leader or business owner
• Tech-Savvy: Proficient in tools like Google Workspace, Microsoft 365, Zoom, Slack, project management tools, and CRMs
• Highly Proactive: Takes initiative, thinks ahead, and doesn’t wait to be told what to do
• Discrete & Trustworthy: Experience handling confidential and sensitive information
• Excellent Communicator: Strong written and verbal communication skills
• Organized & Detail-Oriented: Thrives on creating order and staying on top of multiple priorities
• Resourceful: Comfortable figuring things out independently and finding creative solutions

Quailitifactions:

• At least three (3) years of experience in an administrative support role
• Bachelors degree preferred
• Available during business hours of 8 a.m. – 5 p.m. Monday through Friday
• A full home office set-up consisting of the following:
  • Computer
  • Microsoft Office 365
  • High-speed Internet access
  • Smartphone with e-mail capability
  • Computer with webcam

Note:

• Please note that this is a 1099 contractor position.
• You will also need to complete a background check prior to contracting with us.
• We're seeking applicants who have availability during normal business hours, which are 8 a.m. - 5 p.m. This is not a position that you can do on the side of a full-time job - the work is not project-based.
• Please note: We are not currently hiring applicants in MT, PA, NY, NJ & CA. Applicants residing in these states will not be considered to contract with us at this time. 

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